Smart Travel Etiquette: How to Represent Apollo on the Road

Whether you're a seasoned traveler or heading out for your first assignment, every trip you take reflects on our brand. Apollo prides itself on professionalism — and that extends to how we conduct ourselves while traveling.

Here are some simple but important etiquette tips to follow when traveling for work:

Hotel Etiquette: Make a Good Impression

Hotels are your home away from home — and how you treat them matters.

• Be mindful of double occupancy: You'll usually be sharing a room with another teammate. Be respectful of their space, noise levels, and downtime.

• No guests allowed: Hotel rooms are for employees only. Friends, family, or outside visitors aren’t permitted in the room for safety and liability reasons.

• Check details early: Always review your travel confirmation (city, hotel name, check-in dates, etc.) before leaving. If something looks off, speak up.

• Arrive on time: Most hotels offer check-in between 10AM and 5PM. If you're running late, especially after 8PM, call the hotel. Showing up too late may lead to a canceled reservation.

• No credit card needed: We use a direct billing system, so just provide the number listed in your email communications from the travel department.

• Document any damage: If your room isn’t in perfect shape when you arrive, take a photo, inform the front desk, and alert your manager.

• Let housekeeping do their job: Don't refuse daily cleaning—it's part of hotel policy and ensures the space stays sanitary.

• Absolutely no smoking in the room: Many hotels now use sensors that detect smoke. Even the appearance of smoking (cigarette butts, odors, etc.) can lead to charges—and those fees may fall on you.

• Keep it clean and quiet: Respect hotel property, shared spaces, and guests around you. Avoid loud music, late-night calls, or leaving trash behind.

  
  

💡 Pro tip: Use the gym, enjoy the breakfast buffet—but always be polite to hotel staff and represent our team with class.

Vehicle Etiquette: Stay Safe, Stay Covered

Driving a rental or company car? Here’s what you need to know:

• Authorized drivers only: Only employees approved by the company can drive rental or company vehicles.

• No personal: These vehicles are for work purposes only unless approved.

• License & record required: You must have a valid license, clean driving record, and proof of insurance. If anything changes, report it right away.

• Document everything: See a dent? Notice a scratch? Take a photo before and after your trip to avoid being blamed for pre-existing damage.

• Drive responsibly: Obey all traffic laws, avoid distractions, and never drive under the influence. You're responsible for any tickets or parking violations.

• No unauthorized passengers: Only fellow employees are allowed in company vehicles.

• No smoking: Just like the hotel, smoke damage in a rental could cost you—and it’s not worth the risk.

  
  

Final Thought: Travel Like a Pro

When you’re traveling for work, you’re not just representing yourself—you’re representing all of us. Professionalism, courtesy, and common sense go a long way in building our reputation.

Remember, double-check your itinerary, treat every space with respect, and take pride in the role you play—on and off the job.

💡 Pro tip: Text keyword “travel” to our text line to get assistance with all things travel-related!

Safe travels!